Teach Yourself VISUALLY Microsoft 365. Paul McFedries

Teach Yourself VISUALLY Microsoft 365

a printer is connected to your computer, you can print your Microsoft 365 files. For example, you might distribute printouts of a file as handouts in a meeting.

When you print a file, you have two options: You can send a file directly to the printer using the default settings, or you can open the Microsoft 365 app’s Print screen to change these settings. For example, you might opt to print just a portion of the file, print using a different printer, print multiple copies of a file, collate the printouts, and so on. (Printer settings vary slightly among Microsoft 365 apps.)

Print a File

Click the File tab.

Backstage view appears.

Click Print.

dga.eps You can specify the number of copies to print by clicking the Copies 9781119893516-ma023 .

dgb.eps You can choose a printer from the Printer drop-down list.

dgc.eps You can choose to print a selection from the file or specific pages using the available settings in the Settings list.

dgd.eps You can select additional print options under Settings. For example, you can choose from various paper sizes and to print in landscape or portrait orientation.

dge.eps If you do not see the setting you want to change, click Page Setup to view additional settings.

dgf.eps You can page through a preview of your printed file by clicking the previous arrow ( 9781119893516-ma250 ) and the next arrow ( 9781119893516-ma251 ).

Click Print.

The Microsoft 365 app sends the file to the printer.

TIP

How do I print using default settings?

If you do not need to change any of your default print settings, you can simply click the Quick Print button on the Quick Access Toolbar (QAT). If you do not see the QAT, see Chapter 1 to learn how to display it.

If the Quick Print button does not appear on your QAT, you can add it. To do so, click the More button ( 9781119893516-ma022 ) on the QAT and then click Quick Print in the list of commands that appears. You can also add a Print Preview and Print button to the QAT; clicking that button opens the Print screen from Backstage view.

Select Data

You can select data in your file to perform different tasks, such as deleting it, changing its font or alignment, applying a border around it, or copying and pasting it. Selected data appears highlighted.

Depending on the app you are using, Microsoft 365 offers several different techniques for selecting data. For example, in Word, PowerPoint, Outlook, and Publisher, you can select a single character, a word, a sentence, a paragraph, or all the data in the file. In Excel and Access tables, you typically select cells. In OneNote, use the technique appropriate to the type of data you want to select.

Select Data

Select Data in Word, PowerPoint, or Publisher

Note: You can use this technique to select characters, words, sentences, and paragraphs.

Click to one side of the word or character that you want to select.

Drag the mouse ( 9781119893516-ma030

) across the text that you want to select.

dga.eps The app highlights the characters to indicate that they are selected.

dgb.eps To cancel a selection, click anywhere outside the text or press any arrow key on your keyboard.

Snapshot of selecting cells in a excel.

Select Cells in Excel or Access

Click the cell representing the upper-left corner of the cells you want to select.

Snapshot of the selected cells highlighted.

Drag the cell pointer across the cells you want to select.

dgc.eps The app highlights the characters to indicate that they are selected.

dgd.eps To cancel a selection, click anywhere outside the text or press any arrow key on your keyboard.

TIP

How can I use my keyboard to select text?

To select text or cells to the left or right of the insertion point or cell pointer, press Ctrl + Shift + Arklt or Ctrl + Shift + Скачать книгу