Teach Yourself VISUALLY Google Workspace. Guy Hart-Davis

Teach Yourself VISUALLY Google Workspace

you select a file or folder and give the Remove command, Google Drive does not delete the item immediately but instead moves it to the Trash folder. Google Drive keeps the item in the Trash for 30 days before deleting it permanently. During this time, you can recover the item from the Trash if you need to.

You may sometimes want to get rid of items permanently without letting them fester in the Trash for 30 days. You can achieve this either by emptying the Trash or by issuing the Delete Forever command for an item in it.

Recover a File from the Trash

In Google Drive, click Trash (

The Trash category appears.

dga.eps By default, the Trash sorts files in reverse order by Last Modified by Me, so items you deleted recently appear at the top of the list.

dgb.eps You can click Descending sort ( changes to ) or Ascending sort ( changes to ) to reverse the sort direction.

Click the item or items you want to recover.

Right-click in the selection.

The contextual menu opens.

Click Restore (

dgc.eps You can click Delete forever () to delete the item forever.

dgd.eps A pop-up message appears for a few seconds with the readout Restored and the item name.

dge.eps For a file, you can click SHOW FILE LOCATION to display the file’s location — for example, so you can open the file.

dgf.eps You can click UNDO to put the item back in the Trash immediately.

dgg.eps You can click Empty trash to get rid of all the files in the Trash permanently.

Work with Microsoft Office Documents

Google Workspace enables you to work with Microsoft Office documents. Google Docs can open, save, and convert Microsoft Word documents; Google Sheets can open, save, and convert Microsoft Excel workbooks; and Google Slides can open, save, and convert Microsoft PowerPoint presentations.

You can upload Microsoft Office documents to Google Drive, keeping the documents’ file formats, using the method explained in the section “Upload a File to Google Drive,” earlier in this chapter. You can then convert the documents to Google Docs, Google Sheets, or Google Slides format, as needed.

Work with Microsoft Office Documents

Open a Microsoft Office Document in a Google Workspace App

In Google Drive, navigate to the folder that contains the document.

dga.eps The Word icon () indicates a Microsoft Word document.

Right-click the document.

The contextual menu opens.

Click or highlight Open with (

The Open With submenu appears.

Click the appropriate Google Workspace app.

In this example, you would click Google Docs ( Snapshot of document icon. ).

The document opens in the app you specified.

dgb.eps The .DOCX file extension indicates that the document is in Microsoft Word format, which uses this file extension. See the tip for information on other Microsoft Office file extensions.

You can now edit the document.

The Google Workspace app — in this case, Google Docs — automatically saves changes you make, keeping the document in its Microsoft Office format.

Save a Microsoft Office Document in a Google Workspace Format

With a Microsoft Office document open in a Google Workspace app, click File.

The File menu opens.

Click Save as Google Docs, Save as Google Sheets, or Save as Google Slides, depending on the app.

The app saves the document in the Google app’s format in the same folder.

dgc.eps The new document appears in a new tab.

dgd.eps The original document is still open in its tab.

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