MCA Microsoft Office Specialist (Office 365 and Office 2019) Complete Study Guide. Eric Butow
or adding space above the paragraph.
Be careful, though, to keep all your text on one page. As you type in the second column of body text, you see the text that follows pushed down, perhaps to the next page. And as you type text in the introduction, then the body text and conclusion will be pushed farther down on the page.
FIGURE 2.11 Columns menu
Inserting Page, Section, and Column Breaks
Word makes it easy to insert the page, section, or column break you need. Start by clicking the cursor at the place in your document where you want to add the break. In the Layout ribbon, click the Breaks icon in the Page Setup area, as shown in Figure 2.12.
FIGURE 2.12 Breaks icon
In the drop‐down menu, click one of the following options:
Page: Use this option to leave the rest of the current page blank and enter new text on the next page.
Column: Select this option to have text following the current column continue in the next column.
Text Wrapping: Choose this option to wrap text around objects on a page, such as body text around a picture and its associated caption.
Next Page: Use this option to end the current section and create a new section on the next page.
Continuous: Select this option to end the current section and create a new section on the same page.
Even Page: Choose this option to end the current section and create a new section on an even‐numbered page. For example, if you're on page 2 and you create a new even‐numbered page section, then the next page will have the page number 4.
Odd Page: Use this option to end the current section and create a new section on an odd‐numbered page. For example, if you're on page 1 and you create a new odd‐numbered page section, then the next page will have the page number 3.
Changing Page Setting Options for a Section
When you add a section on a new page, you can change the page settings only in that section. So, you can have a document that includes one page in portrait orientation with one column and another page in landscape orientation with three columns.
After you create a new page section, your cursor appears on the new page. Now follow these steps to change the page settings:
1 Click the Layout menu option if it isn't open already.
2 In the Layout ribbon, click Margins in the Page Setup section (see Figure 2.13), and then click one of the default margin types in the drop‐down menu. If you want a custom margin setting, click Custom Margins at the bottom of the menu.FIGURE 2.13 Page Setup options
3 Click Orientation to select between Portrait and Landscape page orientation for all the text in the section.
4 Change the number of columns in the section by clicking Columns and then selecting the number of columns, as you learned to do earlier in this chapter.
5 Add page numbering by clicking the Insert menu option.
6 In the Insert ribbon, click Page Number in the Header & Footer section.
7 In the drop‐down menu, as shown in Figure 2.14, move the mouse pointer over the position of the page number in the menu and then select the page number style in the side menu.FIGURE 2.14 Page Number menu
8 Add a border to the page containing your section by clicking the Design menu option.
9 In the Design ribbon, click Page Borders in the Page Background area.
10 Create the border in the Borders And Shading dialog box (see Figure 2.15); when you finish, click OK.FIGURE 2.15 Borders And Shading dialog box
11 Add a header or footer by clicking the Insert menu option.
12 In the ribbon, click Header or Footer in the Header & Footer area. Select the built‐in style for the header or footer in the drop‐down menu.
After you click a header or footer, the page that has your section displays the header and/or footer. Figure 2.16 shows one of the built‐in footer styles.
EXERCISE 2.3 Inserting Sections
1 Open a new document and type some text or open an existing document.
2 Add a next page section break at the end of your document.
3 In your new section, create two columns.
4 Open the Borders And Shading dialog box, select the Box border type, and then click OK.
5 Create a new header and footer, both with the built‐in Facet style.
6 When you're done, save and close your document.
FIGURE 2.16 Built‐in footer style
Summary
In Chapter 1, I talked about finding and replacing text, and I started this chapter by going into greater detail. I followed up by showing you how to insert one or more symbols or special characters into your documents.
Next, you learned about how to format text and paragraphs using built‐in effects, as well as applying formats using Format Painter. Then I dove deeper into line and paragraph spacing as well as indentation that followed up on what I discussed in Chapter 1.
You also learned more about applying styles that Word provides automatically in new documents, which build on what I discussed in Chapter 1. I finished that section by telling you how to clear all your formatting and start fresh without losing your text (and your time).
Finally, you learned about how to create and configure breaks and sections in a document. I talked a little bit about these in Chapter 1. In this chapter, however, you learned much more, including changing page settings in a section.
Key Terms
| break | indent |
| Clear | Section |
| Column |