Teach Yourself VISUALLY Zoom. Paul McFedries

Teach Yourself VISUALLY Zoom

If you have a Zoom account, you can schedule a meeting to occur at a future date and time. Instant meetings are often useful, but to ensure that meeting invitees can attend, it is usually better to schedule a meeting for a date and time that is convenient for everyone you want to attend your meeting. With a scheduled meeting, you can also set the duration of the meeting, security options such as the passcode and waiting room (see Chapter 9), and whether the participants have video on or off at the start of the meeting.

Schedule a Meeting

Snapshot of clicking schedule in desktop application.

In the desktop Zoom app, click Home.

Click Schedule.

The Schedule Meeting dialog appears.

Snapshot of the schedule meeting dialog box.

In the Topic text box, type a meeting name.

Click the first Start 9781119835844-ma017

and then click the date of your meeting.

Click the second Start 9781119835844-ma017

and then click the start time of your meeting.

Click the first Duration 9781119835844-ma017

and then click the length of your meeting in hours.

007.eps Click the second Duration 9781119835844-ma017 and then click the length of your meeting in minutes.

Note: If you have a free Zoom account, your maximum meeting duration is 40 minutes.

Snapshot of clicking personal meeting I D and then clicking passcode.

008.eps (Optional) If you want to use your personal meeting room for the meeting, click Personal Meeting ID ( 9781119835844-ma001 changes to 9781119835844-ma002 ).

009.eps Click Passcode ( 9781119835844-ma003 changes to 9781119835844-ma004 ).

010.eps Enter the passcode.

011.eps Click Waiting Room ( 9781119835844-ma003 changes to 9781119835844-ma004 ).

Note: You must select one or both of Passcode and Waiting Room; you cannot deselect both.

Snapshot of clicking save after scheduling the meeting.

012.eps If you want your video on when you start your meeting, click Host: On ( 9781119835844-ma001 changes to 9781119835844-ma002 ).

013.eps If you want your attendees’ video on when they join your meeting, click Participants: On ( 9781119835844-ma001 changes to 9781119835844-ma002 ).

014.eps Click Save.

Zoom schedules your meeting.

TIPS

Are there other methods I can use to schedule a meeting?

Yes, Zoom gives you two other ways to schedule a meeting:

Zoom mobile app. Tap Meet & Chat and then tap Schedule.

Zoom web portal. Navigate to https://zoom.us, sign in to your account, and then click Schedule a Meeting.

How do I invite people to my scheduled meeting?

Snapshot of clicking copy to clipboard option.

After you save your meeting, Zoom displays the Your Meeting Has Been Scheduled dialog, which shows the meeting invitation. Click Copy to Clipboard (A) to copy the invitation. You can then paste the invitation into an email, text message, or social media post.

Schedule a Recurring Meeting

If a group or topic requires regular meetings, you can schedule a recurring meeting. A recurring meeting is one that repeats regularly, such as daily, weekly, or monthly. You can set a custom frequency — for example, every two days or every three weeks — and you can set the recurrence to end on a specific date or after a specified number of occurrences.

If you use the desktop app to create a recurring meeting, you must specify the recurrence interval using your calendar application. Therefore, it is easier to schedule a recurring meeting in the Zoom web portal.

Schedule a Recurring Meeting

Snapshot of the upcoming tab in which schedule a meeting is clicked.

Use a web browser to navigate to https://zoom.us/meeting.

dga.eps Zoom displays the Upcoming tab, which shows a list of your upcoming meetings.

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