Teach Yourself VISUALLY Microsoft Teams. Matt Wade

      Note: Teams is now in the mode of your choice. (Dark mode is shown here.)

Add or Update Your Profile Photo

      Your profile photo is an opportunity to represent yourself to all your colleagues. Without it, you just show up as two letters, which doesn’t give anybody much information. And frankly, your colleagues have the right to know who they’re working with, so you should not go without a profile photo ever.

      When uploading a photo, make sure it’s a clear headshot of you, cropped tightly, lit well, and where your face stands out from the background. Never use a photo of you with someone else (including a spouse or child), your pet, or a favorite character. Again, your colleagues deserve to know who they are working with; your profile photo is actually serious business.

      Add or Update Your Profile Photo

      

Click your profile photo or initials in the top-right corner.

      

Click your photo or initials.

      Note: Some IT admins disable the ability to change your own photo. Reach out to your IT team for help if you cannot complete this step.

      

Click Upload picture.

      Note: Your photo must be smaller than 4 MB.

      

Select the photo you want to use from your computer.

      Note: Your photo should be cropped square (or as close to square as possible) before you upload.

      

Confirm that you are happy with the look, and then click Save.

      Note: This changes your profile photo throughout Microsoft 365 and may take some time to work its way into all apps.

Access and Manage Your Saved Messages

If you are a fan of flagging emails, then you will love saving messages in Teams. Saved messages—either in private chat or in a channel conversation—are kept in a central spot for you so that you can view and manage them later at your convenience.

      Access and Manage Your Saved Messages

      

Click your profile photo or initials in the top-right corner.

      

Click Saved.

      

From the rail, select the message you want to view. It will load in the main area.

      Note: Saved messages are listed chronologically, newest on top. You cannot reorder them.

      

To remove a saved message from your list, click Unsave this message ().

Access a List of Keyboard Shortcuts

      Plenty of people live on keyboard shortcuts, such as Ctrl + C and ⌘ + V. Teams has a slew of keyboard shortcuts, some of which align with the standard ones in Windows and macOS and others that are specific to Teams itself.

      Access a List of Keyboard Shortcuts

      

In the Teams search box, type the slash command /keys.

      Note: For more information about slash commands in Teams, see the section “Slash Commands” in Chapter 4.

      

A lengthy list of shortcuts will appear. Check on this every so often; new shortcuts pop up from time to time.

      Note: Shortcuts are generally the same between Windows and macOS. Just use the Ctrl or ⌘ key, respectively.

      

Click to close the pane.

Set Up and Manage Your Video and Audio Devices

Before you start taking part in meetings for the first time—or any time you plan to use a new audio or video device—you should make sure your devices are set up properly. It is an easy step to avoid anxiety or embarrassment the first time you hop into a meeting and find something is not working properly. As with most things, a little time spent early on can save time and frustration later.

      Set Up and Manage Your Video and Audio Devices

      

Click Settings and more (⋯) in the top-right corner.

      

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