Teach Yourself VISUALLY Microsoft Teams. Matt Wade

Teach Yourself VISUALLY Microsoft Teams

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to make it more noticeable.

Set how long this message should display.

When you are happy with the message, click Done.

TIP

Can I refer directly to one of my colleagues as a representative?

Just like in many other places in Microsoft Teams, you can use the @mention in your status to refer directly to someone else in your stead.

Enable Do Not Disturb

The Do not disturb status is set by default when sharing a screen or app during a Teams meeting. However, you can also set this yourself anytime you’d like. The Do not disturb status suppresses nearly all notifications, so no messages or calls will pop up onto your screen. This makes the status a nice feature to mute all notifications when enabled.

Enable Do Not Disturb

Click your profile photo or initials in the top-right corner to open the Profile menu.

Select the first option in the now displayed menu. This is your current status.

Click Do not disturb.

You can reset the status by clicking Reset status.

You can set the duration of your Do not disturb by skipping steps 3 and 4; instead, click Duration. Set your status and the time after which it should reset. Now click Done.

Manage Priority Access

If you have colleagues who need to reach you even when you are in the Do not disturb mode, there is an option to allow exceptions to bypass the block. Note that these colleagues can bypass the block even when you are presenting your screen in a meeting.

Manage Priority Access

Click Settings and more (⋯) in the top-right corner.

Click

Settings.

Click

Privacy.

Click Manage priority access.

Snapshot of searching the name of colleagues.

Search for the name of your colleague and click the person’s name when you find it.

You can remove people from the list when you don’t want them there by clicking Snapshot of close icon.

Customize Your Notifications on the Desktop App

When working with Microsoft Teams, notifications can become overwhelming, but they don’t need to be. You should adjust the notifications to your personal needs so you’re receiving only the ones you want.

Customize Your Notifications on the Desktop App

Snapshot of customizing the notifications on the desktop app.

Click Settings and more (⋯) in the top-right corner to open the Profile menu.

Click

Settings.

Click

Notifications.

Decide if and how often you want to receive a summary of the missed activities by email.

Decide whether to receive a message preview and a sound for notifications.

The Teams and channels category is for all teams you participate in. Here you can click one of the two presets or make your own settings.

007.eps Click Edit to customize the notifications for your chat.

008.eps Click Edit to customize the notifications for your meetings.

009.eps Click Edit so you can be notified when certain people appear online.

010.eps Click Edit to customize the notifications for approvals.

011.eps Click Edit to customize other notifications.

Customize Your Notifications on the Mobile App

Just like on the desktop app, you get notifications on your mobile device. The settings of the notifications differ from the desktop settings, so you should edit these settings as well. Tweaking your notification settings on the desktop does not mean they’re set up that

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